Resourcing a program.

Scaling a successful program takes time, money, and people.

Address your tutoring resource challenges.

You've decided to make high-impact tutoring a priority for your district. But as we all know, making something a priority usually takes time, money, and people.

The financial pressure districts are under makes resourcing a sustainable program difficult. In this portion of our guide, we hope to lay out all the resources and costs district leaders need to consider to make their high-impact tutoring journey a success.

Human Resources

Human resources teams need dedicated support to recruit and screen qualified, capable, consistent tutors.

Academics

The academic team needs to be able to accurately gather and interpret data about which students need academic gap support, in which subjects, and a way to track progress toward goals.

Administration

Administrators juggling day-to-day operations must delegate the management of the tutoring program to someone who can build consistency and momentum year to year.

EXPERT TIP: Check out this learning loss calculator designed by the Edunomics Lab at Georgetown University. It shows that even moderate-sized districts would need teachers working an average of 30 additional hours per week to help students reach relevant learning goals. That’s expensive. That’s creating burnout. It’s not sustainable.

Strategic planning for tutoring.

Districts must consider the entire program to capture economies of scale. Strategic planning reduces unnecessary expenditures—and increases target outcomes.

Designing your program with all the stakeholders is crucial to success.

Identify scope of tutoring need
Determine approach – for example; student:tutor ratios, dosage, during school hours, after school, and delivery models
Set standards for learning objectives by grade level and subjects
Identify resources to support your program
Scale according to budget
Monitor reported outcomes

FINANCIAL PLANNING TIPS: By applying Title 1, Title II, IDEA-B or other funding, districts can often subsidize the cost of a tutoring solution.

Working with a provider such as Kelly Education to recruit and hire tutors and manage your program can lead to long-term cost savings over tackling in house.

Financial Factors:

Curriculum Development
Progress Tracking System
Recruiting & Hiring
Mandatory Screening
Drug Testing & Fingerprint Facilitation
Orientation & Ongoing Tutor Training
Dedicated Manager Salary
Training and Coaching
Data Analytics & Usage Reporting
Benefit and Retention Packages
Scheduling & Timekeeping
Payroll Processing
Unemployment & Workers’ Compensation
Affordable Care Act Compliance
General Liability Coverage
Incident Reporting Process